Your Information (Practice Privacy Statement)

How do we use your information?

We need to hold personal information about you both electronically and using paper records to help us to look after your health needs, and we are responsible for their accuracy and safe-keeping. The information (“data”) that we need – such as your name, address, date of birth, contact details as well as next of kin, medical conditions and details of appointments, visits, telephone calls, your health record, treatment and medicines, test results, X-rays and any other information to enable us to care for you. Please help to keep your record up to date by informing us of any changes to your circumstances for example a change of address, contact numbers.

For further information you can access the Information Commissioner’s Office- ICO

Minet Green Health Practice Fair Processing Notice

From time to time information may be shared with others involved in your care e.g. podiatry, District Nursing, hospitals and other Health Professionals, if it is necessary. Anyone with access to your record is properly trained in confidentiality issues and is governed by both a legal and contractual duty to keep your details private We will not share identifiable information with anyone that isn’t involved in your care unless legally required to for example if a court order is presented, or in the case of public health issues. In other circumstances you may be required to give written consent before information is released – such as for Medical Reports for insurance, solicitors etc.

To ensure your privacy, we will not disclose information over the telephone, email or fax unless we are sure that we are talking to you. Information will not be disclosed to family, friends, or spouses unless we have prior consent from you, and we do not leave messages with others.

You have a right to see your records if you wish. Please speak to one of the Patient Services team if you would like further details.

If you would like further information about how your information is used and shared or would like to make a complaint. Please contact the practice via the practice email account or ask one of our Patient Services Officers to speak with a manager.

Our Healthier South East London (OHSEL)

Minet Green Health Practice is a member of Our Healthier South East London (OHSEL). Our OHSEL is a partnership of health and social care providers and professionals who provide health and care services for people living in South East London, London, nationally and internationally. You can find more information about the services we provide at our website.

View privacy notice for OHSEL

NHS Lambeth CCG

The purpose of the NHS Lambeth CCG Fair Processing Notice is to inform you of the type of information (including personal information) that Lambeth Clinical Commissioning Group (CCG) holds, how that information is used, who they may share that information with, and how they keep it secure and confidential. Please click on the above for more information.

 Local Care Records

Your local NHS organisations have a duty to keep complete, accurate and up-to-date information about your health, so that you can receive the best possible care. Sometimes the people caring for you also need to share some of your information with others that are also supporting you. This could include GPs, hospital based specialists, Nurses and Health Visitors. To support this information sharing to happen more quickly and to improve the care you receive, the Local  Care Record will join-up your care records from your local hospital organisations (Guy’s and St Thomas’, King’s College Hospital and South London and Maudsley NHS Foundation Trusts) with GP practice information through existing computer systems.


If you change GP practices and both your previous GP and your new GP have access to GP2GP, your electronic patient record will be transferred directly and securely to your new practice. Your paper record will also be transferred securely between practices but this may take some time (6-8 weeks). In the meantime your GP will have access to key information about you from your computer records. Read our leaflet for full details about how GP2GP works.

Shared Data

Some of your data is automatically copied to the Shared Care Summary Record. You would have been asked to opt in or out when you registered with us. If you wish to reconsider or do not consider that you have opted in or out, you may contact our patient services team to discuss further and appropriate action will be taken. A Summary Care Record is an electronic record containing key health information, which can be made available to NHS healthcare staff caring for you in an emergency or when your GP practice is closed.

We share information when the law requires us to do so, for instance when we are inspected or reporting certain illnesses or safeguarding vulnerable people.

We encourage patients to sign up to online services (Patients Access) where you can also access your medical records. Please speak to our patient services team for further details and details of how to sign up.

You can also phone the Summary Care Record information line on

Don’t  want to share?

All our patients can also choose not to share their information for research purposes. Should you wish to opt out of data collection, please see:

Clinical Research at Minet Green Health Practice

Minet Green Health Practice is proud to work collaboratively with the National Institute for Health Research (NIHR) Clinical Research Network (CRN), which is the Research arm of the NHS.

Clinical Research is very important to improve care, treatments and ultimately patients’ quality of life.

Minet Green Health Practice supports several different types of Primary Care studies which have been ethically approved.

If you are a patient at Minet Green Health Practice, you may receive invitation letters to ask if you wish to take part in a research study. Joining in a research study is completely voluntary.

However, if you do not wish to be contacted about research studies please complete our online Research Opt Out Form.

View our additional privacy notices here.